Privacy Policy

Privacy

D&M Property Services (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This policy outlines the way in which we collect and process any personal data from you. It applies whenever you contact or deal with us, such as when you use our website, contact us, or work with us as an employee, a client or a supplier.

Who we are

The data controller is D&M Property Services , 40 Burlington Avenue, Langwith Junction, Shirebrook, Mansfield, UK.

From time to time, we also act as the data processor on behalf of our clients, who in these circumstances are the data controller. In these instances, the data processor is D&M Property Services , 40 Burlington Avenue, Langwith Junction, Shirebrook, Mansfield, UK.

We promise…

• We’ll never sell your data to third parties
• We’ll never share your information with third parties unless you want us to do so (to deal with an enquiry, investigate a complaint, receive our email newsletters, etc.), or unless we’re legally obliged to do so
• We’ll process your data in accordance with current data protection legislation and good data handling principles
• We’ll review and update our Privacy Policy regularly to ensure we continue to comply with this legislation and these principles
• We’ll only contact you if you’ve given us permission to do so, if we need to contact you so we can answer a query or provide a service you’ve asked for, or if we believe it is in your legitimate interest for us to do so

Our Clients and Customers

What data might we collect?

We’ll collect personal and contact information on you and your company or organisation. We’ll collect bank details, transactions and financial information (for invoicing and accounting purposes only). We’ll also collect information on what you buy and when you buy it, on your likes and dislikes, and on anything that might help us offer you products and services in the future. We only collect B2B data.

How will we collect it?

This data might be collected from emails, phone calls, our website or its analytics or cookies, or from documents and forms.

Why do we collect it?

To fulfil a contract (an order and/or associated work), or because we believe you have a legitimate interest in our products or services and we want to market them to you. We may contact you by phone, email, SMS, post or social media. We might also use the information to profile you in order to make more specific offers to you or to market to you.

Where will we keep it?

This data will be kept on our server and local hardware plus on our secure cloud services hosted within the EU. This includes CRM software, backup discs and email software, website CMS, and accounting software respectively.

How long will keep it for?

We’ll keep this data for a maximum of 10 years after our most recent interaction with you, with the exception of accounting transactions that we are bound to retain for a minimum of seven years.

Will we share this information any further?

As an intermediary, we may need to share your information with our supply chain in order to fulfil our contract with you. Every organisation in our supply chain is vetted for its compliance with the General Data Protection Regulation (GDPR).

Your rights

You have the right to erasure, the right to correction, the right to port data, and the right to make subject access requests. You can also withdraw consent at any time.

People who contact us on social media

We use Facebook and Instagram. 

If you send a private or direct message to us on social media, this message may be stored by  Instagram or Facebook.

The privacy policies for these platforms can be found below:

• Facebook: https://www.facebook.com/policy.php
• Instagram: https://help.instagram.com/519522125107875?helpref=page_content

Participants in video/photography shoots

From time to time, we conduct video and/or photography shoots. We may collect personal data from participants in these shoots in the form of names, addresses and contact details, alongside their consent for us to use their image and any photographs or video footage they appear in for the marketing or communications purposes outlined in relevant consent forms.

Our Suppliers

What data might we collect?

We’ll collect personal and contact information on you and your company. We’ll collect bank details, transactions and financial information. We only collect B2B data.

How will we collect it?

This data might be collected from emails, phone calls, our website or its analytics or cookies, or from documents and forms.

Why do we collect it?

To fulfil a contract (an order and/or associated work). We may contact you by phone, email, SMS, post or social media.

Where will we keep it?

This data will be kept on our server and local hardware, plus on our secure cloud services hosted within the EU. This includes CRM software, backup discs, personal devices and email software, website CMS, and accounting software respectively.

How long will we keep it for?

We’ll keep this data indefinitely as we have a legitimate interest in your products and services. We’ll keep this data accurate and up to date by reviewing it during our contact with you. We’ll retain accounting transactions for seven years.

Will we share this information any further?

We may provide this information to our customers or third parties in order to fulfil a contract.

More information and contact details

You can contact our data administrator by messaging our data administrator on (07593850946).

You have the right to make a complaint to the Information Commissioner’s Office at: https://ico.org.uk/

Our Privacy Policy

Our full Privacy Policy is available on request by messaging our data administrator on (07593850946).